Facilities management tenders in the UK

Evidence to have ready

• Two or three comparable contracts with scope, value, sites and named referees
• Mobilisation plan with phases, owners, TUPE timetable and go-live criteria
• CAFM and helpdesk process with reporting samples
• Statutory compliance tracker showing asset classes, frequencies and remedial control
• Supply chain management and subcontractor approval process
• Carbon Reduction Plan where the buyer asks for one (PPN 006 applies to major central government contracts)

Quality questions you will often see

• Describe your mobilisation approach, including TUPE and asset verification
• How will you manage performance against the KPIs and service credits?
• How will you deliver planned and reactive maintenance across the estate?
• How will you manage subcontractors and keep statutory compliance visible?
• What social value will you deliver on this contract and how will it be measured?

Pricing risks to check

• Incomplete asset registers that understate the planned maintenance workload
• TUPE pay, pension and holiday liabilities that differ from the employee liability information
• Reactive work volumes and call-out assumptions inside a fixed price
• Indexation, lifecycle and remedial works boundaries
• Service credit and deduction regimes that bite during mobilisation

CPV codes we track

• 79993000 Building and facilities management services
• 79993100 Facilities management services
• 70330000 Property management services

Notices are also matched on title keywords, so buyers who choose a broad CPV code are still picked up.